Procurement Specialist - EXAM

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Procurement Specialist - EXAM

Salary

$23.75 - $35.63 Hourly

Location

Varies by position

Job Type

Full-time

Job Number

24-0789-C1

Department

45 Department of Finance and Management

Division

Division of Finance and Management

Opening Date

05/01/2024

Closing Date

5/22/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Definition

Under general supervision, is responsible for performing skilled procurement work to purchase goods and services within the Purchasing Office for specialized commodities on a citywide and individual agency basis through an electronic system; performs related duties as required.

Examples of Work

(Any one position may not include all of the duties listed, nor do the examples cover all of the duties that may be performed.)

• Prepares and conducts procurement actions in relation to the City’s procurement policies according to applicable federal, state, and local laws, administrative policies and accepted professional practices, principles, and standards;

• Assists agency staff to develop written specifications, contracts, legislation, surplus sales solicitations, and other procurement documentation;

• Participates in the establishment and management of contracts for universal term contracts (UTC) goods;

• Obtains verbal and written quotations from potential suppliers; interprets, evaluates, and negotiates contract provisions; creates purchase orders through a computerized system;

• Conducts research, evaluates findings, and makes recommendations on procurement matters;

• Develops and conducts procurement educational opportunities Citywide or on an individual agency basis;

• Presents at Citywide cooperative purchasing group events and outreach programs to vendors; facilitates early supplier involvement and pre-bid meetings;

• Maintains a current product library and contract information; prepares procurement reports as required;

• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and provide quality, seamless customer service;

• Coordinates the personnel and resources to satisfy a Citywide or City agency need within a large commodity or service area;

• Prepares reports and information, as required, for the management of the Purchasing Office.

Minimum Qualifications

Possession of a bachelor’s degree and one (1) year of experience in procurement, purchasing, finance, budgeting, supply chain management, or public administration. Substitution(s): Additional experience, as specified above, may be substituted for the required education on a year-for-year basis (thirty (30) semester/forty-five (45) quarter credit hours equal one (1) year). A master’s degree or a law degree may substitute for the required experience.

Test/Job Contact Information

The names of the applicants passing this administration of this exam will be used to create aNEW, OPEN COMPETITIVE, eligible list, and willreplacethe names on the current list. If you are interested in having your name included on the new eligible list, you will need to apply for this exam within the filing period and successfully complete all phases of the testing process. Questions regarding this process can be directed to the Test Center at 614-645-7439.

The examination process will consist of a computerized exam weighted 70% covering Reading Comprehension, Logic, Reasoning and Problem Sensitivity, Mathematics, Purchasing Terms and Procedures, and Excel 2016/2019; and a written work sample weighted 30% covering Specification Review.

The exam is expected to be administered in late June – early July. Approved applicants will be notified by mail/email of their scheduled test date and time.

All applicants must complete all phases of the testing process in order to receive a final score. The names of all candidates who pass this examination will remain on the eligible list for two years, unless the eligible list is replaced prior to or extended beyond the two years. If a candidate's name is certified and the candidate is to be considered for employment, the hiring process will include one or more interviews, a criminal background check, and a pre-employment drug test.

The certification process will be: Fixed Band

The City of Columbus is an Equal Opportunity Employer

The City of Columbus seeks to promote compensation strategies that maximize the recruitment, performance, development, and retention of quality employees in support of the City's Covenant and strategic plan. In addition to a competitive pay plan, the City offers a comprehensive benefits program that includes the following:

• Medical

• Dental

• Vision

• Short-term Disability

• Life Insurance

• Wellness Program

• Tuition Reimbursement

Specifics about these benefit opportunities and eligibility can be discussed with one of the City's human resources professionals at the time of your interview or by contacting the Department of Human Resources, Labor Relations Office at (614)645-7206 for further information.

01

Which of the following best describes your experience in purchasing, finance, or public administration?

• I have five or more years of experience in procurement, purchasing, finance, budgeting, supply chain management, or public administration.

• I have four years of experience in procurement, purchasing, finance, budgeting, supply chain management, or public administration.

• I have three years of experience in procurement, purchasing, finance, budgeting, supply chain management, or public administration.

• I have two years of experience in procurement, purchasing, finance, budgeting, supply chain management, or public administration.

• I have one year of experience in procurement, purchasing, finance, budgeting, supply chain management, or public administration.

• I have less than one year of experience in procurement, purchasing, finance, budgeting, supply chain management, or public administration.

  02

  Did you include all of your relevant work experience and job duties that demonstrate you meet the minimum qualifications for the job? If no, return to the "Work" section of this application and add relevant work experience and job duties. Note: A resume' attachment does not substitute for including the relevant information in the "Work" section of this application.

• Yes, I listed every job and job duty in the "Work" section of this application that demonstrates that I meet the minimum experience qualifications for the job.

• No, I do not meet all of the minimum experience qualifications for the job.

  03

  Select the statement below that best describes your college education. You MUST attach official documentation to the application to receive credit for education.

• I possess a law degree.

• I possess a master's degree or higher.

• I possess a bachelor's degree.

• I have at least three years of college education (90 semester hours or 135 quarter hours).

• I have at least two years of college education (60 semester hours or 90 quarter hours).

• I have at least one year of college education (30 semester hours or 45 quarter hours).

• I have less than one year of college education.

  04

  Have you attached a copy of your diploma or a copy of an official transcript showing your college education to your application? IF YOU HAVE NOT ATTACHED THIS OFFICIAL DOCUMENTATION, YOUR APPLICATION WILL BE DENIED. Do NOT attach "degree audits" nor "unofficial transcripts" as they are not official documentation.

• Yes, I have attached appropriate documentation to this application.

• No, I meet the minimum qualifications through my experience.

• No, I do not meet the minimum qualifications.

  Required Question

Agency

City of Columbus

Address

77 N. Front Street, Suite 330

Columbus, Ohio, 43215

Phone

(614) 645-8301

Website

https://new.columbus.gov/Government/Departments/Civil-Service-Commission

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